Costs and billing

Cost of studying abroad

Cost estimates for each program are listed on program web pages. Estimates are based on information provided by the host university and by reports from past participants. These are, of course, estimates, and can fluctuate based on many things, including exchange rates. Always check current exchange rates online at OANDA.com or XE.com.

Billing procedures

Billing is generally done in two stages.

Stage one: Tuition, program, and insurance fees due at the beginning of semester abroad.

All participants will receive a bill from International Engineering Studies & Programs shortly after the beginning of the UW-Madison semester. This bill will include the IESP program fee of $300 and the cost of the mandatory CISI health insurance for the entire time your student is abroad. Some programs also offer intensive language courses for students; if this is the case with your student's program, associated costs may also appear on the bill from IESP.

Most IESP programs are exchanges, and students on exchange programs will receive a second bill from the UW-Madison Bursar's Office for tuition for 12 UW credits. The tuition your student pays to UW will allow a student from his or her host university to study at UW. Conversely, that student will pay tuition at his or her university, which allows your student to study there. Hence, the term "exchange program."

Some programs may be classified as an "affiliated program" for some semesters. Students participating in an affiliated program will pay the foriegn institution's tuition and will NOT pay tuition to UW-Madison. Depending on the program, students may be billed either before or after the semester start date. In some cases, students may be reimbursing IESP after IESP has already paid their tuition, or they may be paying the foreign institution directly. The exact U.S. dollar amount for these bills will be based on current exchange rates. Please refer to the web page for your student's particular program for specific information, and do be aware that dollar amounts often change from semester to semester, so it's important to refer to the program page when your student is applying in order to make sure these details are valid for the semester your student is going abroad.

Checks should be made payable to UW-Madison and sent to:
International Engineering Studies & Programs
1410 Engineering Drive, Room 170
Madison, WI 53706

Your student must make sure that his or her mailing and billing addresses are updated with our office before he or she departs for study abroad.

Stage two: Additional fees due to the host university

Many overseas universities require that your student pay additional fees, such as an activity or enrollment fee, housing fee, additional insurance fees, or a fee for an enhanced orientation program, or (for students attending affiliated programs) tuition. If this is the case for your student's program, he or she can expect to receive a bill directly from the host university, along with payment procedures and a payment deadline.

Other costs

Your student will incur 'out-of-pocket' expenses before departing and while abroad. Your student will need to purchase airfare and, once overseas, he or she will need money for entertainment, personal items (like toiletries) and vacation travel. Just like in Madison, your student will probably need to buy groceries, pay rent, and purchase a bus/subway pass. (Some host universities include housing, meals and local transportation costs in their fees, but this is not common). Out-of-pocket costs are necessary to consider as part of the total costs of studying abroad. The actual cost to your student will vary depending on the site and the exchange rate.

Financial aid

Financial aid is applicable to all UW-Madison degree-seeking students on study abroad programs.

Students who already receive aid may qualify for additional funding to offset the extra costs sometimes associated with study abroad expenses. Additional aid often comes in the form of loans, although there are some need-based study abroad grants available annually. Likewise, if the anticipated study abroad costs are less than the on-campus budget, the aid package could be reduced.

Even students who have not received financial aid in the past may be eligible for a loan to help with additional study abroad expenses.

For more information, contact:
Office of Student Financial Services
333 East Campus Mall #9701
Phone: 608-262-3060
finaid@finaid.wisc.edu
www.finaid.wisc.edu

Disbursement of financial aid

The process for receiving financial aid may change when students study abroad, and financial aid may be disbursed near or after your student's departure date. Your student must contact the Office of Student Financial Services in advance to make sure all requirements are completed before departure. If your student leaves the UW-Madison campus before financial aid is disbursed, you should arrange to receive your student's aid and deposit it or transfer it abroad if necessary.

Withdrawing from a program

Official cancellation or withdrawal from a program requires a written notification from the participant either by email, fax or post. Cancellation/withdrawal becomes effective on the date the withdrawal notice is received by IESP, by email or fax, or the date of postmark on a letter. Financial implications depend on the withdrawal notification date and expenses incurred by the program on your student's behalf.